The Ledger Tab

When you select the ledger tab, it will automatically display the Resident/All Subjournal version of the ledger and will include all sub-journals.

This version Is also the ‘clean version of the ledger. Any changes are not viewed on the clean version of the ledger.

This version also is the only version you should give to residents should they request to view it.

The Accounting View

• The Accounting View of the ledger is the 'dirty' ledger. This ledger shows all the reversals or edits that have been made to an account.
• In almost all cases this is the version that A/R will want to see should they request them.
• This ledger should not be given to residents to view.
• If you need to add a previously reversed entry, you will have to do so from this version of the ledger.

Sub Journals

• Reducing the ‘default’ version of the ledger into sub-journal choices is the best practice for reviewing.
• To see the transactions that are related to only the resident-you would choose Resident/Resident option to view.
• To see transactions that are related to subsidy or local assistance, paid by a government agency- you would choose Resident/Subsidy or Local.
• To see transactions related to HUD repayment agreements, you would choose Resident/HUDREPAY.
• To see the Deposit ledger, you would choose Deposits/Resident version.

Search by Transaction Code

You have a choice to sort the Ledger by Transaction Code. From the Select Transactions drop-down menu, you can reduce the ledger to the Specific transaction codes you may be researching.

View Open Only Filter

Checking the Open only box allows you to look at items that haven't been cleared by a payment and/or charge. This means that you may have to redistribute prior payments to open charges if they remain open on the ledger. This frequently occurs when payments have been taken and automatic payments were not applied to open balances. 

A good example is the posting of utility Checks(UTILCKGVN or UGVN) paid to residents. This is a charge that Is generally applied to the recurring monthly credit that comes from scheduled billing for the Property. (UTILREIMB or UTAL)

The Date Column

The date column indicates the Accounting Month in which transactions are posted on top.   The date on the bottom is the accounting month in which it affects.